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NOTICE TO BIDDERS
ARKANSAS MISSOURI TRAIL
Invitation For Bid (IFB)-26-75
The City of Bentonville, Arkansas is accepting formal, sealed bids from properly qualified, experienced, licensed and insured Contractors for the construction, including the supply of necessary labor, materials and equipment, of the following project:
Project improvements to the project area will consist primarily of 10’ wide concrete trail with strategic crossings and connections. The trail will span approximately 1,500 linear feet, beginning with a tunnel or HAWK signalized pedestrian crossing at Moberly Rd. It will then follow the existing railroad to the west, leading to Martin Luther King Jr. Blvd.. From there, the trail will turn northward, linking with the intersection of 8th St. and Martin Luther King Jr. Blvd. This will include, but not limited to; removal of trees and railroad crossing. New construction includes, but not limited to; concrete trails, ramps, curbs and gutters, asphalt paving, concrete paving, median islands, striping, and storm drainage structures and pipes.
All Bids must be accompanied by a Bid Guarantee in the form of a bid bond, certified check, or cashier’s check in the amount of 5% (five percent) of the Total Bid Price, payable without condition to the City of Bentonville, as a guarantee that the Bidder will enter into a contract and execute performance and payment bonds after the Notice of Award has been issued. The Bid Guarantee shall provide that the Bidder or surety must pay the damage, loss, cost, and expense subject to the amount of the Bid Bond directly arising out of the Bidder’s default in failing to execute and deliver the Contract and bonds. Personal checks and company checks are NOT acceptable as a Bid Guarantee. Any bid submitted shall be void unless accompanied by a cashier’s check drawn upon a bank or trust company doing business in the State of Arkansas or by a corporate bid bond. Bidders shall adhere to the bonding requirements as specified in the IFB-26-75 Bidding Documents.
There will be an OPTIONAL Pre-Bid Meeting held on Tuesday, October 20th at 11:00 AM CST, located at CEI Training Room, 4th Floor, 2600 NE 11th St, Bentonville, AR. City Staff, the Engineer, and interested Bidders will meet at the referenced location to review Bid requirements and timelines prior to driving to the work-site to review the Project location. Attendees will travel in separate vehicles. The Pre-Bid Meeting is not required to be eligible to submit a Bid; however, attendance is highly encouraged to review the Scope of Work and visit the work-site. The Pre-Bid Meeting will begin at 11:00 AM sharp.
The City reserves the right to cancel this request at any time in accordance with the City’s best interest. The City also reserves the right to reject any Bid received and to waive irregularities in accordance with the City’s best interest. Submitters agree that such rejection shall be without liability on the part of the City of Bentonville for any damage or claim brought by any Bidder because of such rejections, nor shall the Submitter seek any recourse of any kind against the City because of such rejections. The filing of any Bids in response to this Invitation shall constitute an agreement of the Bidder to these conditions.
The awarded Bidder will be required to furnish Performance and Payment Bonds at the time of signing the Contract in amounts equal to the Total Bid Price.
No Bids may be withdrawn after the scheduled closing time for the receipt of bids for at least 60 days. The Owner reserves the right to accept any bid or bid alternate, to reject any or all bids, or to waive any informalities in bids received where such acceptance, rejections, or waiver is considered to be in the best interest of the Owner.
Pursuant to Arkansas Code Annotated § 22-9-203, the City encourages all qualified small, minority owned, and women owned business enterprises to submit Bids for capital improvements. Encouragement is also made to all general (prime) contractors that in the event they subcontract portions of their work, consideration is given to the identified groups.
The City of Bentonville Purchasing Department encourages qualified small, minority and women owned businesses to participate and submit Bids for City projects/purchases.
All bids must be in accordance with the Contract Documents prepared and issued by CEI Engineering Associates, Inc. located at 2600 NE 11th Street, Suite 300, Bentonville, Arkansas 72712. Copies of Bidding Documents may be obtained electronically from www.questcdn.com, Quest CDN #10404626, upon payment of $22.00 dollars per set. Paper copies of Bidding Documents may be obtained from CEI at the above address upon payment of $100.00. NO PARTIAL SETS will be issued and NO REFUND of payment will be made. Bids from bidders who obtained their documents from any other source will be rejected. Bidders are encouraged to notify CEI Engineering and Associates that they have downloaded the Bid Packet to ensure they are on the distribution list for Addenda and/or Q&A. There may be a 24-48 hour delay from the date of publication for the documents to be available on the City’s website.
There will be a Public Bid Opening for IFB-26-75 held at 11:00 AM CST on Tuesday, November 3rd; the Bid Opening will be held at the CEI Engineering Offices located at 2600 NE 11th St, Suite 300, Bentonville, AR 72712. All Bid Submissions must be received by Purchasing prior to the Public Bid Opening time. Late Submissions, unsigned Submissions and Submissions which do not contain the required Bid Bond will be rejected, without exception. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of vendors to submit responses at the designated location before the Bid Opening date and time. Bidders who wish to deliver a Bid Submission prior to the Bid Opening date/time may do so by delivering the Bid Submission to the Purchasing Department located at the address above. Bidders may also choose to deliver their Bid Submission at the Public Bid Opening, but must do so prior to the Public Bid Opening time.
Questions must be submitted via written communication only to pfetters@ceieng.com. The deadline to submit questions related to this Invitation is Friday, October 23rd, at 4:30 PM CST.
DEPARTMENT RESPONSIBLE FOR ADVERTISING COSTS: ACCOUNTING $ 869.78
October 11 & 18, 2026 627502
ARKANSAS MISSOURI TRAIL
Invitation For Bid (IFB)-26-75
The City of Bentonville, Arkansas is accepting formal, sealed bids from properly qualified, experienced, licensed and insured Contractors for the construction, including the supply of necessary labor, materials and equipment, of the following project:
Project improvements to the project area will consist primarily of 10’ wide concrete trail with strategic crossings and connections. The trail will span approximately 1,500 linear feet, beginning with a tunnel or HAWK signalized pedestrian crossing at Moberly Rd. It will then follow the existing railroad to the west, leading to Martin Luther King Jr. Blvd.. From there, the trail will turn northward, linking with the intersection of 8th St. and Martin Luther King Jr. Blvd. This will include, but not limited to; removal of trees and railroad crossing. New construction includes, but not limited to; concrete trails, ramps, curbs and gutters, asphalt paving, concrete paving, median islands, striping, and storm drainage structures and pipes.
All Bids must be accompanied by a Bid Guarantee in the form of a bid bond, certified check, or cashier’s check in the amount of 5% (five percent) of the Total Bid Price, payable without condition to the City of Bentonville, as a guarantee that the Bidder will enter into a contract and execute performance and payment bonds after the Notice of Award has been issued. The Bid Guarantee shall provide that the Bidder or surety must pay the damage, loss, cost, and expense subject to the amount of the Bid Bond directly arising out of the Bidder’s default in failing to execute and deliver the Contract and bonds. Personal checks and company checks are NOT acceptable as a Bid Guarantee. Any bid submitted shall be void unless accompanied by a cashier’s check drawn upon a bank or trust company doing business in the State of Arkansas or by a corporate bid bond. Bidders shall adhere to the bonding requirements as specified in the IFB-26-75 Bidding Documents.
There will be an OPTIONAL Pre-Bid Meeting held on Tuesday, October 20th at 11:00 AM CST, located at CEI Training Room, 4th Floor, 2600 NE 11th St, Bentonville, AR. City Staff, the Engineer, and interested Bidders will meet at the referenced location to review Bid requirements and timelines prior to driving to the work-site to review the Project location. Attendees will travel in separate vehicles. The Pre-Bid Meeting is not required to be eligible to submit a Bid; however, attendance is highly encouraged to review the Scope of Work and visit the work-site. The Pre-Bid Meeting will begin at 11:00 AM sharp.
The City reserves the right to cancel this request at any time in accordance with the City’s best interest. The City also reserves the right to reject any Bid received and to waive irregularities in accordance with the City’s best interest. Submitters agree that such rejection shall be without liability on the part of the City of Bentonville for any damage or claim brought by any Bidder because of such rejections, nor shall the Submitter seek any recourse of any kind against the City because of such rejections. The filing of any Bids in response to this Invitation shall constitute an agreement of the Bidder to these conditions.
The awarded Bidder will be required to furnish Performance and Payment Bonds at the time of signing the Contract in amounts equal to the Total Bid Price.
No Bids may be withdrawn after the scheduled closing time for the receipt of bids for at least 60 days. The Owner reserves the right to accept any bid or bid alternate, to reject any or all bids, or to waive any informalities in bids received where such acceptance, rejections, or waiver is considered to be in the best interest of the Owner.
Pursuant to Arkansas Code Annotated § 22-9-203, the City encourages all qualified small, minority owned, and women owned business enterprises to submit Bids for capital improvements. Encouragement is also made to all general (prime) contractors that in the event they subcontract portions of their work, consideration is given to the identified groups.
The City of Bentonville Purchasing Department encourages qualified small, minority and women owned businesses to participate and submit Bids for City projects/purchases.
All bids must be in accordance with the Contract Documents prepared and issued by CEI Engineering Associates, Inc. located at 2600 NE 11th Street, Suite 300, Bentonville, Arkansas 72712. Copies of Bidding Documents may be obtained electronically from www.questcdn.com, Quest CDN #10404626, upon payment of $22.00 dollars per set. Paper copies of Bidding Documents may be obtained from CEI at the above address upon payment of $100.00. NO PARTIAL SETS will be issued and NO REFUND of payment will be made. Bids from bidders who obtained their documents from any other source will be rejected. Bidders are encouraged to notify CEI Engineering and Associates that they have downloaded the Bid Packet to ensure they are on the distribution list for Addenda and/or Q&A. There may be a 24-48 hour delay from the date of publication for the documents to be available on the City’s website.
There will be a Public Bid Opening for IFB-26-75 held at 11:00 AM CST on Tuesday, November 3rd; the Bid Opening will be held at the CEI Engineering Offices located at 2600 NE 11th St, Suite 300, Bentonville, AR 72712. All Bid Submissions must be received by Purchasing prior to the Public Bid Opening time. Late Submissions, unsigned Submissions and Submissions which do not contain the required Bid Bond will be rejected, without exception. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of vendors to submit responses at the designated location before the Bid Opening date and time. Bidders who wish to deliver a Bid Submission prior to the Bid Opening date/time may do so by delivering the Bid Submission to the Purchasing Department located at the address above. Bidders may also choose to deliver their Bid Submission at the Public Bid Opening, but must do so prior to the Public Bid Opening time.
Questions must be submitted via written communication only to pfetters@ceieng.com. The deadline to submit questions related to this Invitation is Friday, October 23rd, at 4:30 PM CST.
DEPARTMENT RESPONSIBLE FOR ADVERTISING COSTS: ACCOUNTING $ 869.78
October 11 & 18, 2026 627502
Refcode: #627502
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