NOTICE
Water System Leak Detection Services
REQUEST FOR PROPOSALS
(RFP)-26-81
The City of Bentonville, Arkansas (City) is accepting formal proposals from properly qualified, experienced, licensed, and insured contractors to perform a comprehensive leak detection survey of approximately 372 miles of water transmission and distribution mains to identify, verify, and document leaks throughout the system. The project shall utilize industry-standard leak detection technologies and methods consistent with the current edition of the American Water Works Association (AWWA) Manual M36, Water Audits and Loss Control Programs, or any subsequent edition in effect at the time the work is performed. The goal is to identify potential sources of water loss and improve overall system efficiency. The contractor shall provide regular updates and a final report documenting leak locations, estimated water loss rates, and survey findings to support the City’s water loss reduction efforts. The awarded Proposer shall enter into a binding contract with the City for an initial term of one (1) year, renewable annually by mutual written agreement through an amendment, for a maximum total contract term not to exceed five (5) years. The City reserves the right to award a contract to one or multiple Proposers at its sole discretion and in accordance with the City’s best interests.
Interested parties can obtain the required Response Packet by emailing purchasing@bentonville.ar.gov or by calling 479-271-3115, or from the Purchasing and Compliance Department located at the address below. The Response Packet may also be downloaded from the Purchasing and Compliance page of the City’s website, (http://www.bentonville.ar.gov/211/Purchasing) by clicking ‘Beacon Bid Portal’ and then clicking ‘View Open Solicitations’; however, the City encourages any Parties whom download the Response Packet to alert the Purchasing and Compliance Department via the contact information above to ensure they receive any issued Addenda or Q&A. Interested Parties should note that there may be a 24-48 hour delay in the Response Packets being uploaded on the City’s website from the date of publication.
The deadline for submission of a Proposal in response to this request is November 23, 2026, at 2:00 PM CST. The City is utilizing E-bidding via Beacon Bid for this RFP-26-81 as well as accepting physical hard copy submissions. Respondents may access Beacon Bid by visiting the Purchasing and Compliance Page of the City’s website (http://www.bentonville.ar.gov/211/purchasing) by clicking “Beacon Bid Portal” and then clicking “View Open Solicitations” and then clicking “RFP-26-81”. Submissions must be uploaded to Beacon Bid or must be mailed or hand delivered in a sealed envelope to the City of Bentonville Purchasing and Compliance Department, located in the City of Bentonville Administrative Services Building on the 2nd floor, 1000 SW 14th Street, Bentonville, AR 72712. All submissions must be received by Purchasing and Compliance prior to the deadline to submit November 23, 2026, at 2:00 PM CST. Late submissions or unsigned Submissions will be rejected, without exception. In accordance with Arkansas Procurement Law and Rules, it is the responsibility of vendors to submit responses digitally or at the designated location before the deadline date and time.
The City of Bentonville encourages all qualified small, minority and women owned business enterprises to submit proposals/bids for City contracts.
Questions must be submitted via Beacon Bid or through written communication only to purchasing@bentonville.ar.gov The deadline for questions to be submitted regarding this request is November 17, 2026, at 2:00 PM CST, after this time the city will only provide clarifications or responses pertaining to items in the Response Documents that do not result in a change or Addendum (see Response Documents for additional information).
Department Responsible for Advertising Costs: Purchasing and Compliance $550.24
November 1 & 8, 2026 631639